Several Shareholders have approached the Company expressing the views that the form sent out to enable shareholders to appoint a proxy to vote on their behalf at the General Meeting to be held on 27th October 2011 is confusing and difficult to complete.
We have therefore decided to publish the following advice to assist Shareholders.
If you cannot attend the meeting but still want to vote you can appoint someone else to vote on your behalf - "a proxy".
A proxy is appointed using the Proxy Form sent to you with the notice of meeting. A a copy Proxy Form is set out below.
You can either appoint
a) the Chairman of the Meeting to be your Proxy; or
b) some other person who is willing to attend the meeting and vote on your behalf to be your Proxy.
If you choose option (a) you do not need to put a nomination on the Proxy Form.
If you choose option (b) you need to name your proxy in the Box marked 'A' on the copy Proxy Form set out below. We have added the name "Joe Bloggs" by way of illustration.
You can tell your proxy how to vote on your behalf by putting an 'X ' in the appropriate place on the Proxy Form as marked 'B', 'C', 'D', 'E', 'F' and 'G' on the copy Proxy Form below. If you want to vote in favour of the resolution put 'X' in the left hand column. If you want to vote against the resolution put 'X' in the right hand column.
If you do not mark the Proxy Form as described above
a) if the Chairman is your proxy he will vote in favour of all the resolutions; or
b) if you have appointed an individual as your proxy then that individual will be entitled to vote in whatever manner he sees fit.
Before sending your Proxy Form to the Company you should sign and date it and add your name and address at position 'H' as shown on the copy Proxy Form set out below. The address to which you should send your Proxy From is shown at position 'I' on the copy Proxy Form set out below.
Signed proxy forms must have been received by the Company by 11.30 on Tuesday 25 October 2011. You can deliver them by hand or send them by post but copies sent electronically are not valid.
We hope these guidelines assist.
The Board of Chelsea Pitch Owners PLC